This post is intended to help me in keeping my negative scans organized within my Lightroom catalog but perhaps it will also be useful to you.
I use a fairly simple and straightforward for organizing my digital images in Lightroom which I learned from Peter Krogh’s excellent book Organizing Your Photos. In a nutshell, image files are stored in folders by project or event and those folders are contained within folders for the month and year inside of the Photo Library. This approach works well for digital photos because the images can be imported from the camera at any time and have no connection to one another apart from the purpose of capturing the image (the project) and the camera used to capture them. Film photos are different because the images are physically joined together on a roll of film and logically should therefore be stored together in the same folder. It is possible that an entire roll (or even multiple rolls) could be used for just one project but my experience is that the images on single roll of film tell the stories of many events and can span a period of months or even years. How can these images then be placed in a folder designated for a particular month?
I’ve been scanning my film photos since 2017 and have a few dozen virtual rolls of film in my digital photo library, enough that I can no longer identify a photo by memory as belonging to a particular roll of film. I’ve struggled with how to store these scans within my photo library. My first approach was to utilize a separate external hard drive just for film scans but this overly complicates the management of physical hard drives. Next I tried having a separate folder within the Photo Library solely for film scans and not organized by year. This solution seems workable but I prefer to have some temporal organization of the folder structure. I’ve finally settled on adding a Film folder within the folder for each year as a repository for all of the film roll folders for a particular year. The only drawback to this approach is deciding where to put a roll that spans more than one year: does it go with the year of the first photo, or the last? I’ve found that it depends on the roll.
File and Folder Naming
The images from each roll of film are placed together in a folder within the year. I’ve decided to use a folder name that indicates the camera, type of film, and a numerical sequence for each film type in that camera. As an example, X570_Gold200_01 denotes the first roll of Kodak Gold 200 shot with the Minolta X-570. I also use the folder name for the individual images with the image frame number appended to the end, e.g., X570_Gold200_01.